Thank you for registering for the Beginning College Survey of Student Engagement (BCSSE, pronounced “Bessie”). The purpose of this document is to help guide you through the BCSSE paper administration process. Feel free to contact your Project Services Team if you have any other questions we can help with.
What is your role as the Campus Project Manager (CPM)?
As the CPM (or the Campus Administrative Contact, aka, CAC) you have three major responsibilities:
- Serve as the link between your institution and BCSSE staff.
As the designated BCSSE contact between your institution and BCSSE staff, you will serve as the campus coordinator for your institution. In this role, you will oversee and support all BCSSE project activities on your campus. This includes acting as the link between BCSSE staff and the institution, as well as between BCSSE staff and your students being surveyed.
- Coordinate the survey administration process.
The campus coordinator is also responsible for coordinating the administration, collection, and return of paper surveys. It is important to remember that each student must receive a printed informed consent with their paper survey. The informed consent was included in your box shipment and is also available on the BCSSE interface. Paper surveys are typically administered during a group session (eg., Orientation or Welcome Week).
- Ensure proper handling and return shipment of completed paper surveys.
In order to avoid damage that may cause difficulties when scanning your returned paper surveys:
- Please instruct staff to handle surveys with care at all times.
- Please follow the packing and shipping instructions carefully when returning completed surveys. Shipping information was included in the box shipment and is also available on the BCSSE interface.
- Please do not fold, staple, attach, clip, or in any other way alter the surveys.
Administering the Survey
When administering the paper survey, each student should receive an informed consent along with their paper survey. The informed consent includes the following information: (a) a description of the survey contents and purpose, (b) the students’ rights as a participant in the study, and (c) contact information for an office and individual on your campus and for the Center for Postsecondary Research at Indiana University should students have questions about the survey or results. There are two types of informed consent available on the interface (see below).
Informed Consent Message Template
Please use only IUB HSC approved message templates when creating your communications with students, following the steps outlined below. You can choose one of the two ways to distribute the Informed Consent to your students:
Customized Informed Consent
- Download the electronic version of “BCSSE Customizable Informed Consent” from the “IRB Approval” section on the BCSSE Institution Interface.
- Insert your institution’s information in the appropriate fields.
- Remove the brackets around these fields.
- Do not alter the wording of the informed consent statement.
- Do not remove the study number or the text box that contains the stamp indicating IRB approval.
- Print one copy of the Informed Consent Statement to accompany every copy of the BCSSE survey you plan to distribute locally.
Non-Customizable Informed Consent
You can photocopy the “BCSSE Non-Customizable Informed Consent” we sent along with your BCSSE paper surveys for distribution to your students. The “BCSSE Non-Customizable Informed Consent” form is also available for download from the “IRB Approval” section on the BCSSE Institution Interface.
Additional Survey Distribution Procedures
Please follow all directions below as part of the procedure for distributing the BCSSE surveys:
- Individuals distributing surveys in a classroom or other established setting must have no evaluative relationship with those asked to participate (Ex: A faculty member may not administer surveys to students currently enrolled in their own course.)
- Students should be told that the Informed Consent Statement they received with their survey describes the voluntary nature of the survey and who they can contact for additional information. Campus staff administering the survey must not convey any message, implicitly or explicitly, to the student that they are required to complete the survey or that there is any penalty for non-completion. Instructions to the student cannot contradict the informed consent.
- Pass out one survey and one Informed Consent Statement for each student asked to participate.
- Collect surveys at the end of the administration period and return them to the designated BCSSE contact person on your campus.