Purpose of the FSSE Survey.
- The Faculty Survey of Student Engagement Participation Agreement ("Agreement") is entered into between The Trustees of Indiana University on behalf of the Faculty Survey of Student Engagement ("FSSE") and Participating Institution.
- To facilitate completion of the survey, Participating Institution will provide FSSE with names and e-mail addresses of faculty and/or graduate student instructors ("GSI"), and FSSE will seek their voluntary participation in the FSSE Survey.
- The FSSE Survey is designed to collect data about faculty and GSI perceptions of student engagement in various activities, the importance faculty and GSI place on various areas of learning and development, the nature and frequency of faculty/GSI-student interactions, and how faculty and GSIs organize their time in the classroom as well as outside of the classroom.
FSSE Procedures and Safeguards.
- FSSE may use aggregated survey data for national and sector reporting purposes and other undergraduate improvement initiatives. FSSE may also make de-identified data available to researchers.
- FSSE may disclose the name of Participating Institution, but institutionally identifiable results shall not be made public except by mutual agreement between FSSE and Participating
Institution, or in accordance with any applicable law, such as the Indiana Access to Public Records Act. - FSSE uses public key encryption with an SSL connection to support the secure transmission of data across the Internet. Access by FSSE staff to servers storing institutional data is controlled by user IDs and passwords.
- FSSE will send faculty members' responses to Participating Institution in a de-identified format, but participant-provided answers to certain demographic questions may make participants identifiable by Participating Institution.
- FSSE Survey administration protocol is approved by the Indiana University Institutional Review Board (IRB).
Participating Institution Procedures.
- Participating Institution shall comply with FSSE Survey preparation deadlines, and maintain a minimum of two campus contacts with access to the FSSE Portal. Participating Institution shall promptly inform FSSE when staffing changes necessitate updates to campus contacts.
- Participating Institution must present the FSSE Survey as a voluntary activity; no coercion can be used to increase participation.
- Participating Institution shall not mislead participants about the extent to which participation is anonymous or confidential.
- Participating Institution shall not release personally identifiable survey response data to any third party, unless required to do so by law. Further, Participating Institution shall not intentionally analyze survey response data for the purpose of re-identifying particular survey participants and linking them to survey responses. Notwithstanding the above, in the event Participating Institution becomes aware that one or more survey responses are linked to a certain survey participant, Participating Institution shall not use such knowledge to take any sort of specific action against or toward that individual, such as singling out that individual for specific training. Participating Institution may only use survey response data on an aggregate or anonymous basis.
Use of Graduate Student Data.
- As applicable, Participating Institution shall provide FSSE with the names and e-mail addresses of GSIs.
- The use of student data is regulated by the U.S. Family Educational Rights and Privacy Act ("FERPA"), which covers how educational institutions may share student data with outside organizations conducting research and assessment for the purpose of improving instruction.
- FSSE understands that any personally identifiable student data it receives in the course of the FSSE Survey is subject to FERPA and will exercise due care in handling and processing student data. Further, FSSE agrees to:
- Limit its use of personally identifiable information to the purposes of conducting studies that (1) improve instruction and student learning in higher education, or (2) evaluate the effectiveness of FSSE Survey methods in order to improve future data collection;
- Only use student contact information for the purpose of inviting GSIs to participate in the FSSE Survey;
- Only provide access to personally identifiable information to Participating Institution as well as representatives of FSSE/Indiana University who have legitimate interests in the information for the purposes described above;
- Destroy personally identifiable information within ten years of completion of the FSSE Survey.
- As applicable, FSSE will cooperate with Participating Institution in complying with Canadian or other foreign data privacy laws.
FSSE Pricing.
- Pricing for FSSE is based on the total number of faculty and GSIs invited to complete the survey.
- Participating Institution shall pay FSSE all applicable fees related to the survey within thirty (30) days of receipt of the survey invoice. Fees shall be charged in accordance with the pricing schedule.
- Participating Institution agrees to pay any applicable withdrawal fees.
- Indiana Access to Public Records Act. Participating Institution understands and acknowledges that FSSE, an auxiliary unit of the Center for Postsecondary Research at Indiana University, is subject to Indiana' s open records law, the Indiana Access to Public Records Act ("APRA"), Ind. Code §§ 5-14-3-1 to -10, and that compliance with APRA shall not constitute a breach of this Agreement.
- Assignment. This Agreement shall not be assignable by either party without the prior written consent of the other party.
- Force Majeure. Neither party shall be responsible or liable to the other party for nonperformance or delay in performance of any terms or conditions of this Agreement due to acts of God, acts of governments, wars, riots, fire, flood, or other causes beyond the reasonable control of the nonperforming or delayed party.
- Limitation on Liability. Participating Institution agrees that FSSE, IU, and its trustees, affiliates, employees, agents, and contractors, shall not be liable to Participating Institution for any claims, liabilities, consequential or incidental damages, costs, or expenses relating to this Agreement for an aggregate amount exceeding the fees paid by Participating Institution to FSSE.
- Entire Agreement. This Agreement constitutes the entire agreement between the parties regarding the subject matter described herein and supersedes any prior negotiations and agreements. This Agreement may not be modified or amended in any respect except by a written agreement executed by both parties. The terms and conditions of this Agreement shall extend to, be binding upon, and inure to the benefit of the heirs, administrators, representatives, executors, successors and assigns of the parties.
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