Thank you for registering for the Beginning College Survey of Student Engagement (BCSSE, pronounced “Bessie”). The purpose of this document is to help guide you through the BCSSE web administration process. Feel free to contact your Project Services Team if you have any other questions we can help with.
What is your role as the Campus Project Manager (CPM)?
As the CPM (or the Campus Administrative Contact, aka, CAC) you have two major responsibilities:
- Serve as the link between your institution and BCSSE staff.
As the designated BCSSE contact between your institution and BCSSE staff, you will serve as the campus coordinator for your institution. In this role, you will oversee and support all BCSSE project activities on your campus. This includes acting as the link between BCSSE staff and the institution, as well as between BCSSE staff and your students being surveyed.
- Coordinate the survey administration process.
The campus coordinator is also responsible for coordinating the administration of the web survey.
Administering the Survey
The URL for the BCSSE survey is found in the Email Invitation Template on the interface, regardless of how you are administering the web survey. That URL is specific to your school. The survey WILL NOT be open until the first day of administration that you indicated at the time of registration. Contact us if you would like to change your administration dates.
Web surveys can be distributed in one of two ways: individual or group setting.
- In an individual web administration, the student is provided information that includes how to access the web survey. An example of an individual Web administration would be the institution sending an email to the student using the email invitation template which also contains the institution-specific survey URL.
- A group setting would include a mass administration to more than one student (e.g., classroom setting) where the students are asked to complete the web survey during that sitting. In this situation the student is provided the institution-specific survey URL.
Email Invitation Message Template
The email invitation template is located on the interface. Keep in mind that the email invitation template is not the informed consent. The informed consent is the first screen the student will see when they click on the survey URL.
You can customize this invitation. For instance, you may merge in the student name rather than use the default, “Dear new <university name> student:”. You may also change who the email is sent from or the subject line. You may also modify the first paragraph to make it more inviting and relevant to your student body, or to describe an incentive for participation. However, modifications cannot convey a message that the survey is required or mandatory, or in any way implicitly or explicitly contradicts the informed consent statement that is located on the first screen of the survey. The BCSSE contact information must remain intact and unaltered.
Additional Survey Distribution Procedures
Please follow all directions below as part of the procedure for distributing the BCSSE surveys:
- Individuals distributing surveys in a classroom or other established setting must have no evaluative relationship with those asked to participate (Ex: A faculty member may not administer surveys to students currently enrolled in their own course.)
- Students should be told that the Informed Consent Statement that precedes the web survey (the first screen the student sees when they go to the survey URL) describes the voluntary nature of the survey and who they can contact for additional information. Campus staff administering the survey must not convey any message, implicitly or explicitly, to the student that they are required to complete the survey or that there is any penalty for non-completion. Instructions to the student cannot contradict the informed consent.